Hayes Knight provides corporate services to a wide range of business entities, including listed public companies and private companies.

This service allows companies to outsource their administrative functions and therefore focus on driving business performance. We can provide the basic administrative support facilities, which can alleviate the need for expensive capital outlay for an office premises, personnel and overhead costs.

Through a tailored package we can assist you with the following:

  • Provision of secretarial services
  • Provision of a registered office
  • Provision of accounting services
  • Provision of taxation services
  • Other services as requested
  • Provision of a local resident director for overseas companies if required
  • Acting as a local agent for an overseas entity listed in Australia and overseas

Corporate Secretarial Services

  • Maintenance and updating of statutory registers and minute book to comply with the requirements of the Australian Corporations Act
  • Preparation of minutes of meetings, resolutions and forms required for filing with the Australian Securities and Investments Commission
  • General advice on matters pertaining to corporate secretarial matters and the requirements of the Corporations Act
  • Review of annual statements and preparation of other statutory returns to be lodged with the Australian Securities and Investments Commission
  • Filing of duly completed forms and returns with the Australian Securities and Investments Commission
  • Liaison with share registers for listed entities
  • Liaison with the ASX and lodgement of notices required under the continuous disclosure rules for listed entities
  • Attendance at Board meetings and preparing Board minutes and agendas.
  • Organisation of Annual general meetings and preparation of AGM agendas and minutes

Registered Office

  • Provision of a Registered Office and redirection of mail received on company’s behalf, on a timely basis

Accounting Services

  • Processing of invoices and making payments
  • Monthly reconciliation of bank and other accounts
  • Preparation of monthly intercompany loan balance schedules
  • Preparation of monthly management reports, including consolidation
  • Preparation of year end financial statements, including consolidated accounts
  • Preparation of annual reporting packs, including consolidated packs for consolidation purposes at the group reporting level overseas
  • Liaison and organisation of year end audit, including preparation of work papers for auditors
  • Invoicing, accounting for and collection of lease monthly payments

Taxation Services

  • Preparation of monthly or quarterly Business Activity Statements
  • Preparation of annual Income Tax Returns
  • Preparation of Fringe Benefit Tax Returns
  • Liaison with the Australian Tax Office in respect to the above
  • Assistance with Research and Development applications
  • Checking of assessments received
  • Liaison with Customs where required for completion of Business Activity Statements for overseas entities

Other Services

  • Liaison and provision of information requested to company lawyers in respect of on-going legal cases
  • Forwarding of multi-pay advices received from banks to overseas entities
  • Liaison and provision of information requested to company marketing firm
  • Completion of compulsory surveys for the Australian Bureau of Statistics
  • Archiving facilities, comprising maintenance and recording of archived files
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